Startup Idea: Automated Email Query and Fulfillment Software for Publishing Industry

Startup idea to develop a software program that streamlines the process of distributing complimentary copies of books in the publishing industry. The software would include email templates for different roles (authors, editors, translators, etc.), automate the process of sending query letters and require minimal manual inputs from the user.

I am an editorial assistant for a book publisher. As part of my job, I am responsible for fulfilling the publisher's obligation to provide complimentary copies of books to the people involved their production, including but not limited to: authors, editors, contributors to edited collections, translators, reviewers, copy editors, blurbers, grant agencies, etc.

This has always been done "by hand" so to speak. It is extremely tedious and time consuming. Once I have all the names of everyone who needs to be contacted, I have to e-mail each of them individually and get their mailing addresses.

Different types of obligations require different types of query letters.

The ideal solution to this problem for me would be a software program which would allow me to choose from templates that could be automatically filled in and interface with my e-mail.

Ideally I could plug in the e-mail addresses to which a certain template should be sent (putting in the addressee's name somewhere else in the program to make sure it corresponds to the e-mail) and then have the queries send with the appropriate template en-masse.